SYNCROSUPPLY CENTRAL - Data Policy

We are pleased that you are using this portal SYNCROSUPPLY CENTRAL, hereinafter also called "Portal". In order to constantly improve the attractiveness of the portal for you, we continuously optimize its functions and services. Safety is our top priority. When using this portal, you entrust us with your personal data. We appreciate this trust. That is why we handle your data with particular care.

1. Personal data
The term personal data is defined in the European General Data Protection Regulation (GDPR) and in the German Federal Data Protection Act (BDSG). Personal data are all data that are personally identifiable to you, e.g. name, address, E-Mail addresses, user behavior, possibly also your IP address or the role in your organization.

2. Cookies
When you use the portal, cookies are stored on your computer. Cookies are small text files that are stored on your hard disk in the browser you use and through which certain information flows to the place that sets the cookie. Cookies cannot run programs or transmit viruses to your computer. They serve to make the Internet offer more user-friendly and effective overall.
You can configure your browser settings according to your wishes and, for example, refuse the acceptance of cookies. Please note that you may not be able to use all functions of this portal.
The following types of cookies are used when using the portal:

2.1 Session-Cookies
The website of the portal uses transient, i.e. not permanently stored, session cookies. The so-called session ID is stored there, with which different requests of your browser can be assigned to the common session. This allows your computer to be recognized when you return to the portal. Session cookies are deleted when you log out or close your browser.

3. Principle of anonymous data collection
Unless otherwise stated in the following sections, no personal data will be collected, processed or used when using this portal.

4. Data collection, processing and use for the purpose of the portal
Your organization has been invited to use this portal. The initial collection of your personal base data was done in advance by your Company Admin.
By logging in, you establish a connection to the central portal and accept the Terms of Use and this Privacy Policy. By linking your data with the driving and transport orders you have processed and forwarding them to connected systems. Your customer and the sender and recipient of the driving and transport orders can identify you in order to address queries to you, for example. This serves the purpose of order processing in accordance with Art. 6 para. 1 a, b, f GDPR.
The processed personal data are your name, first name, E-Mail address, your language, organization, role and your telephone number. Further personal data will not be collected, transmitted or processed in the portal.
Additional, case-related personal data may be processed when contacting us in connection with support requests.

5. Data security
We have taken extensive technical and operational precautions to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security procedures are regularly reviewed and adapted to technological progress.

6. Passing data to third parties
A transfer of your data to third parties does not take place, unless we are legally obliged to do so or the transfer of data is necessary for the execution of the contractual relationship. In these cases, however, the scope of the transmitted data is limited to the required minimum. It is important to us to process your data within the EU/EEC. However, we may use service providers who process data outside the EU/EEC. In these cases, we ensure that an appropriate level of data protection is established at the recipient prior to the transfer of your personal data. This means that a data protection level comparable to the standards within the EU is achieved via EU standard contracts or an adequacy decision, such as the EU Privacy Shield.
For analytical purposes, we will evaluate the transaction data processed with the software in an anonymized form and combine, duplicate and process it for this purpose with other data. We ensure that you are not (even not indirectly) identifiable to third parties in the event that the results are published.

7. Your rights
You have the following rights towards us with regard to personal data concerning you:

7.1 General Rights
You have a right of access, rectification, cancellation, restriction of processing, objection to processing and data transferability. If processing is based on your consent, you have the right to revoke this consent with effect for the future.

7.2 Rights in data processing according to legitimate interest
Pursuant to Art. 21 para. 1 GDPR, they have the right to object at any time to the processing of personal data concerning them on the basis of Art. 6 para. 1 e GDPR (data processing in the public interest) or Art. 6 para. 1 f GDPR (data processing to safeguard a legitimate interest) for reasons arising from their particular situation; this also applies to profiling based on this provision. In the event of your objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

7.3 Rights in direct advertising
If we process your personal data for direct marketing purposes, you have the right pursuant to Art. 21 para. 2 GDPR to object at any time to the processing of personal data concerning you for the purpose of such advertising, this also applies to profiling insofar as it is associated with such direct marketing.
In the event of your objection to processing for direct marketing purposes, we will no longer process your personal data for these purposes.

7.4 Recht auf Beschwerde bei einer Aufsichtsbehörde
Sie haben zudem das Recht, sich bei einer zuständigen Datenschutz-Aufsichtsbehörde über die Verarbeitung Ihrer personenbezogenen Daten durch uns zu beschweren.

8. Contact
Do you have any questions? You are welcome to contact us by E-mail at SySu-Central-Support@inform-software.com kontaktieren. You can contact our data protection officer at Security@inform-software.com or at our postal address with the addition "der Datenschutzbeauftragte".

For better understanding and in order to avoid misunderstandings, the original text has been translated into English. In case of conflicts the original formulations in German are binding.